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Branch Administrator

Location:Chicago, IL
Employment Type:Full Time
Description:Contribute to the successful operations of the branch by providing effective administrative and accounting support to the Branch Manager operating personnel.
Duties:PRINCIPAL ACCOUNTABILITIES:

1.Process non union/union hourly payroll on a weekly basis.
2.Process Accounts Payables for Branch operation. This includes processing of subcontractor’s invoices, maintaining required lien waivers and holding/retainage when due. Coordinate, prepare, and revise project tax exempt forms as necessary. Record and track all discount pricing from vendors to insure correct material prices. Process early payment discounts whenever possible.
3.Prepare customer billings for all jobs and follow-up with collections at designated time periods. Complete all required payment and vendor lien waivers, certified payrolls and any back-up paperwork required by customer to ensure timely payment.
4.Coordinate all administrative functions for Branch Manager and operating personnel to include proposals, job masters, correspondence, phone calls, data entry, filing, mail, office supplies, petty cash, and fixed assets.
5.Gather information and prepare various financial and general reports.
6.Respond to customer inquiries, where possible, in the absence of operating personnel.
7.Respond to requests from the Home Office and Region personnel.
8.Maintain filing system and records management program for Branch office.
9.Complete all general liability insurance forms, accident reports, report of injury forms, and worker’s compensation claims. Follow-up on any administrative issues.

Qualifications:•High school diploma or equivalent. Some college courses in business is a plus
•General understanding of accounting and/or bookkeeping principles
•Thorough knowledge of PC based windows applications
•Good written and verbal communication skills
•Good mathematical skills
•Ability to handle several projects simultaneously and work independently
•Ability to work with all levels of employees and varied customer base
•Typing proficiency
•Three + years of general office experience
•Experience within construction industry is a plus
EOE M/F/V/D - E- Verify


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